WEBVTT

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Good evening and welcome to our special

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council meeting. I'm Mayor Mike

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Bodsworth and it's a pleasure to welcome

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everyone joining us tonight for a

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special council meeting to consider an

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award of contract.

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Live captioning will accompany the live

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stream of this meeting. We hope that

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this assists those who may have hearing

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difficulties.

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I'd like to acknowledge that the Surf

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Coast municipality spans the traditional

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country of the Wadong people and the

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Gardon and Gulagan people of the Eastern

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Mah nation. I pay my respects to their

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elders, past, present, and emerging.

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Surf Koshai Council is committed to

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walking with traditional owners on a

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reconciliation journey that recognizes

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and celebrates culture and the unique

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land, sea, and waterway country of the

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surf coast. I would also like to

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acknowledge Aboriginal people attending

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or viewing this meeting tonight.

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Council meetings operate according to

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our adopted governance rules which

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include the following procedures. During

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the meeting, the mover of a motion or an

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amendment may speak for a maximum of 5

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minutes to open the debate and then a

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further two minutes to make a closing

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statement. Any other counselor,

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including the seconder, may speak to a

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motion for no more than 3 minutes.

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I will now recite the pledge as a sign

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of councelor's commitment.

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As councilors, we carry out our

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responsibilities with diligence and

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integrity and make fair decisions of

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lasting value for the well-being of our

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community and environment.

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Turning to apologies, I have an apology

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from councelor Liz Patterson for

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tonight. Are there any ap other

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apologies?

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No, not aware of any other apologies.

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I turn to declarations of conflicts of

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interest. If a counselor or an officer

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has a conflict of interest, they must

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declare it now and do so again just

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prior to the item being discussed. The

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counselor or officer will be placed in a

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virtual waiting room while the matter is

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being considered. Once the matter is

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resolved, they will be returned to the

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meeting. Are there any declarations of

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conflicts of interest for tonight's

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meeting?

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Thank you. If any conflicts arise during

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the meeting, please make them known.

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Our only item on the agenda tonight is

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item 2.1, award of contract T26/00009,

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Spring Creek Oval Redevelopment. The

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purpose of this report is to seek

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council's approval to award contract

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T26/00009

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redevelopment spring creek reserve to

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key. As part of this recommendation was

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redacted in the public agenda, I will

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ask that officers share this on the

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screen before we proceed.

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Thanks. So just giving a moment for

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councilors to take that recommendation

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on board

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and can governance please return to the

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full gallery view. Thank you. All all

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councilors have had a chance to to take

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on that recommendation. Thanks. So we

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have a recommendation before us. Does

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anyone wish to move a motion?

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Moved by Councelor Stapleton and

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seconded by Councelor Walker. Thank you.

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Councelor Stapleton, would you like to

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speak to the motion?

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Sure. Thanks, Mayor. Um, look, I'm happy

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to support this motion to award the

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contract to Victorian Sports Group, um,

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which will enable them to commence

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reconstruction of the Spring Creek

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Reserve, um, and provide a fitforpurpose

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surface for the community to play on. I

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know it's been a an aspiration of the

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club for some years to improve the

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playing surface there. So, it's great

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that this uh, tender process has been

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completed. Um it's been a very thorough

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tender process in line with council's

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procurement policy. Uh there's the

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project has a budget allocation from our

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asset renewal reserve. Um so

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everything's lined up and ready to go.

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And the reason it's come to a special

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council meeting is um simply just to

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accommodate timing around the tender

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process to ensure that um we can award

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the the contract in a timely manner and

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that the project can uh get started as

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soon as possible. We know there's a a

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number of clubs who will be keen to see

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it get going and um you know alongside

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other facilities

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um that are being improved. The female

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friendly change rooms as part of the new

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pavilion project as well will ensure

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that the the various user groups will

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have uh top class facilities when they

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return to the reserve which I I believe

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will be in time for the footy season to

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kick off next year. So yeah, I'm very

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supportive and uh urge my fellow

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councilors to support this motion.

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Thanks, Mayor.

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Thanks, Councelor Stapleton. Councelor

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Walker.

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Uh thanks, ma'am. Um yeah, it's

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exciting. You know, the the Spring Creek

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oval. Uh it's very historical place in

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in to um the project scope works

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includes a new oval surface, subsurface

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irrigation, oval drainage, fencing, and

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minor pavements and curb works. uh

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undertaking these works uh establish a

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new grass surface and there's the window

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for suitable weather which basically if

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we um we get this through uh October to

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March and 3 months post Christmas being

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established period for the turf so it'll

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be ready for um next year's footy season

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and and be a long-term um suitable

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amazing asset for us to um for everyone

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which would be great. Thanks.

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Thank you councelor Walker. And do any

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other counselors wish to speak to this

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item?

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Uh, councelor Phelps.

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Yeah, thanks. Thank you, Mayor. I'd just

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like to comment that multiple it's good

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to see multiple tenders received for

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this. It is a competitive result. Um, so

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I'm I'm yes, pleasing to see that there

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are um a good few tenderers trying to to

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to to get this sort of business and and

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I'm looking forward to the result.

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Thank you.

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Thanks, Councelor Phelps. Do any other

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counselors wish to speak to this item?

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No. Are there any closing comments?

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Councelor Stapleton?

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No. Thanks, Mayor.

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Thank you, councilors. We'll put this

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motion to a vote. All those in favor?

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Thanks, councilors. That motion is

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carried unanimously.

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In the meantime, I've received news that

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councelor um Sean Felder was unable to

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join us tonight because of an internet

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issue. So, can we please record

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Councelor Sean Felder as an apology?

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And there being no urgent business for

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tonight's meeting and no further items

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of business, I declare the meeting

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closed at 5:09 p.m. Thanks for joining

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us, everyone, and have a good night.